HOW TO REGISTER | COSTS AND FEES | ANCILLARY FEES | PAYMENT OPTIONS | FINANCIAL ASSISTANCE  | DROPS, TRANSFERS AND REFUNDS | WAITLIST | REGISTRATION POLICIES | WESTERN EDUCATIONAL ASSISTANCE POLICIES

 

 

REGISTRATION POLICIES

 

 

Course Cancellation

Western Continuing Studies reserves the right to cancel courses or programs with low enrollment. If a course or program is cancelled, all fees will be refunded or students will be given the option of transferring.

 

Drops, Transfers and Refunds

 

WITHDRAWALS OR DROPS

Failure to attend class or advising the instructor of your request to drop does not constitute an official withdrawal.

Non-Credit Programs and Courses

To request to drop a course go to myWCS > Registration History OR or by sending us an email with your name, course and reason for dropping the course. You will be advised within 24 hours by email whether the drop has been approved or denied.

Credit Programs and Courses

You must contact Western Continuing Studies in writing to officially request changes to your courses or to be withdrawn from a Post-Degree credit course or program.

 

TRANSFER

Non-Credit Programs and Courses

To transfer to another course go to myWCS > Registration History OR or by sending us an email with your name, current course, course you wish to transfer into and the reason for transferring out of the course. You will be advised within 24 hours by email whether the transfer has been approved or denied.

• Courses Six Weeks and Greater
  Requests to transfer out of a course will be allowed prior to the start of the second class, or by the second scheduled Monday for online courses.  A $25 transfer fee is charged.
• Courses under Six Weeks
  Requests to transfer out of a course will be allowed up to two days prior to the start of a course.  A $25 transfer fee for non-credit courses is charged.
• Virtual Bootcamp (full time and part time)
  Requests to transfer out of a course will be allowed up until the start of a course. A $25 transfer fee is charged.

Credit Courses and Programs

You must contact Western Continuing Studies in writing to officially request changes to your courses.

 

REFUNDS

Non-Credit Courses and Programs

Courses Six Weeks and Greater:

• For drop requests received a minimum of 10 calendar days prior to the start date of the course, a full refund will be given and a $25 drop fee is charged.
• If the drop request is received after 10 days and up to the start day of a course, a refund of 85% of the course fee will be given and a $25 drop fee is charged.
• If the drop request is received before the start of the second class for in class courses, or by the Monday of the second scheduled week for online courses, a refund of 75% of the course fee will be given and a $25 drop fee is charged.
• No refunds are given after the second class.

Courses Under Six Weeks:

• For drop requests received a minimum of 10 calendar days prior to the start date of the course, a full refund will be given and a $25 drop fee is charged.
• If the drop request is received after 10 days and a minimum of five days prior to the start of the course, a refund of 85% of the course fee will be given and a $25 drop fee is charged.
• No refunds are given after five days prior to the start of a course.

Virtual Bootcamp:

Full time

• For drop requests received up until the start date of the course, a full refund will be given and a $25 drop fee is charged.
• If the drop request is received within seven days after the start date of the course, a refund of 90% will be given and a $25 drop fee is charged. Thereafter, no refunds will be granted.

Part time

• For drop requests received up until the start date of the course, a full refund will be given and a $25 drop fee is charged.
• If the drop request is received within 14 days after the start date of the course, a refund of 90% will be given and a $25 drop fee is charged. Thereafter, no refunds will be granted.

 

Credit Courses and Programs

Refund schedules and policy for credit programs are set by Western University.

 

Payment Policy

Full payment is required to secure your spot in a non-credit course. You are not considered registered until payment is received. Payment includes all course fees except required materials and textbooks.

Credit program students will be billed by Western’s main campus to your Student Centre account.

WESTERN EMPLOYEES

If you do not meet the completion/grade or attendance requirements, exceed your educational assistance limit in courses at WCS or are no longer eligible for educational assistance, you are required to reimburse Western Continuing Studies for the full cost of the course:

• You will be contacted by email to provide payment information to collect outstanding fees;
• An immediate hold will be placed on your account in our registration system;
• Western Continuing Studies will contact Human Resources about your outstanding fees to prevent further claims under the educational assistance program; and  
• A failing grade will be placed on your student record (i.e. fail, incomplete or numerical grade below 50).

 

Registration Deadlines

There are no registration deadlines for our non-credit courses. Registration remains open until the course begins, provided there is available space.  Late registration is permitted prior to the second class, or by the second scheduled Monday for online courses over six weeks. It is your responsibility to make up any missed material. Failure to do so or difficulties as result of a late start are not grounds for withdrawal or a refund.

Post-degree students will be notified of the registration period. 

 

Tax Receipts

Non-Credit Programs and Courses

Canada Revenue Agency (CRA) requires all designated educational institutions in Canada to issue a T2202, Tuition and Enrollment Certificate, for qualifying students enrolled in a specified educational program.

 

Who Qualifies

To be eligible, a student must:

• Be enrolled in a specified educational program
• Be 16 years of age or older
• Spend at least 12 instructional hours per calendar month (January 1 to January 31, etc.) 
• Have paid tuition fees of $100 or more
• Have personally paid the tuition fees (if your employer paid or reimbursed you, you are not eligible to claim the T2202)

 

How Course Eligibility Is Determined

For non-credit course, eligibility is assessed based on CRA specified educational program requirements.

To qualify in any given calendar month:

• Your course(s) within the program must total at least 12 instructional hours between the first and last day of that same month, and
• The course must run at least three consecutive weeks within that calendar month.

Because many of our professional courses run four weeks at three hours per week and may begin or end mid-month, eligibility depends on how the course falls within a calendar month. Some start dates meet the CRA’s monthly requirement, while others do not.

This means that even within the same certificate program, some courses may qualify for a T2202 and others may not.

Course eligibility is determined strictly in accordance with CRA guidelines, which are subject to change.

*CRA requires educational institutions to collect and submit Social Insurance Numbers (SIN) on the T2202. Students are required to update their myWCS student profile with their SIN in order to obtain a T2202 form.

Credit Programs 

A T2202A form (Tuition and Education Amounts Certificate) will be issued by the University for students formally admitted to a post-degree program credit program. Students will be notified via email when the forms are available to print from your Student Centre account.

Visit Canada Revenue Agency website for any additional information.