Contracts are prepared by our Instructor Support Team based on the following schedule: 

• Courses offered September – December - issued in June 
• Courses offered January – March – issued in October 
• Courses offered April – mid June – issued in February 
• Courses offered mid- June – August – issued in April 

Contracts, textbook or case study requests will be sent through a secure platform, DocuSign. If you notice any discrepancies in your teaching contract or have any questions, please reach out to our Instructor Support Team. 

We are thrilled that you have decided to teach with WCS. Your teaching contract is your commitment to teaching a course and outlines due dates and responsibilities before, during and after teaching your course. Please review your contract carefully to ensure you fully agree with your role as an instructor at WCS. For any questions on details in your teaching contract, please get in touch with your Program Manager. 

DocuSign offers e-signature that you can receive, and sign required documents (i.e. teaching contracts) securely from virtually any device. You can review all your documents and signature status in one location, and we will get a notification once you complete signing (no more scanning or taking a picture of the document page!).  You do not need to create an account to receive and sign documents.  

Tip - If you want to save and review all signed documents in the future, simply create a free DocuSign account. 

If you have no other contracts with Western, you will be paid on a weekly basis, two weeks in arrears. This means your first payment will be on the Friday two weeks after your first day.

If you are a Western employee, your payment will be included in your monthly pay. 

1. Log in to My Human Resources
2. Select Pay
3. Select View Earning Statement from the left and click on the earning statement you want to view from the listing on the right.

To view previous statements, select the filter icon, then select the dates you wish to view and select Done.

Note: Statements open in another tab as a pdf. You will need to have the pdf viewer enabled on your web browser or a pdf reader installed on your computer to view the statement. If you cannot view it, the pop-up blocker on your internet browser may be turned on. While you may receive a message allowing pop-ups temporarily, you may also wish to change your browser settings. Get help troubleshooting.  

Viewing on a mobile device

1. Log in to My Human Resources
2. Select Pay
3. Select View Earning Statement
4. Choose the earning statement you would like to view

 A Paycheque Summary opens.

For more pay details, click on the links at the bottom, for example, Earnings.  
Next, select the tabs at the top to view the data for the Selected Cheque or Year to Date.  
Select X to close the payment details page and the Paycheque Summary page.
To view previous statements, select the small filter icon, select the dates you wish to view and click Done.

If you have not received an expected payment, please reach out to Lucy Schenk our Administrative Officer at lschenk2@uwo.ca

Follow the steps below to view your T4 or T4A tax slip electronically

1. Log in to My Human Resources
2. Select Tax Slips
3. Select View T4/T4A Slips from the menu on the left
4. Select the tax year you want to view/print from the “View Tax Year” drop-down menu
5. Select View Slip next to the applicable tax slip to view it.
   • Active employees receiving both a T4 and T4A or just a T4A tax slip must provide consent before being able to view their tax slips electronically. For details, refer to Provide or change consent to receive T4/T4A electronically below.
   • Note: Tax slips for 2018 and subsequent years will be available online for active employees.
6. Your PDF tax slip opens on a new tab.
   • Use your printer's browser to print the tax slip. To protect your private information, please be mindful of where you store and print your tax slips. If you do not have access to a printer, please visit Human Resources for assistance.

Information found here: https://www.uwo.ca/hr/my_hr/how_do_i.html

For detailed information about tax slips, visit our T4/T4A page

Records of employment (ROE) are issued to the government approximately two weeks after a contract end date. ROEs are not issued if an employee has an active status. If you require an ROE during an active appointment, please reach out to Lucy Schenk our Administrative Officer at lschenk2@uwo.ca

Your Western Identity is your key to central services at Western and consists of your Western User ID and Password. This identity is assigned to you when you become an active instructor at Western.

Your Western Identity is used as a central authentication source, granting you access to a wide variety of services, such as:

• My Human Resources (MyHR)
• OWL
• Office 365 (email)

WCS will communicate the next steps once your Western Identity has been issued.

New instructors will need to activate their Western Identity before they can access any services. You will receive an email from our Instructor Support Team containing your Western User ID and Employee ID number once your account has been issued by Western Human Resources.

Next steps

1. Obtain your Employee ID Number 

   Contact wcsteach@uwo.ca to obtain. 

2. Obtain your Western password

   You will need to obtain a one-time password by contacting the Computer Accounts Office at 519. 661.3800. You will be asked to provide your Employee ID number and other personal information to verify your identity.   

3. Activate your account

   Use the one-time password you received and log into Western Identity Manager with your Western User ID and temporary password. 
   Complete the steps to activate your account.

As an instructor, you receive a Western email account. Once you have activated your Western Account you will have access to your email account through Office 365. 

This process will explain how to access and set up https://wts.uwo.ca/office_365/index.html (see Getting Started and MFA and Microsoft Office 365.)

Western will communicate important information and messages to your Western email address therefore we recommend that you check this frequently. WCS will communicate to your preferred email address that you provide to us. To ensure you don’t miss important messages from Western you can choose to set up email forwarding from your Office 365 email to your personal or preferred email account.  

Learn how to Forward your Office 365 email address to another email address https://wts.uwo.ca/office_365/email/email.html 

MyHR is a secure online application where Western faculty and staff can view and update information related to their employment relationship.

You can access important things such as: 

• Set up or update your direct deposit 

• View your weekly or monthly pay 

• Update your mailing address (please note you must also advise WCS of any address or email change in addition to MyHR) 

• Access your T4 or tax slips 

To learn how to view/edit your personal information, click here 

Visit Access to My Human Resources for instruction on how to access My Human Resources (My HR) including how to set up MFA (Multi-Factor Authentication)

Once you have completed MFA setup, log in to My Human Resources

Login in to MyHR https://myhr.uwo.ca using your Western User ID and password.  
 
Hint: Your Western User ID is everything before the @uwo.ca and is the same login that you use to access OWL. 

OWL is Western’s online learning management system used across campus for delivery of all courses. OWL is mandatory for all courses offered by WCS. Depending on the type of course you teach will depend on how it’s used. Our Instructor Support team is here to help you with training and explain how OWL will be used in your course.

For log in issues, try the following troubleshooting tips: 

• Ensure you have activated your Western Account 

• Ensure you are entering your full username issued to you by Western (everything before @uwo.ca) 

• Update your web browser, try an alternate browser 

• Clear your cache 

If none of the above allows you to login to OWL, contact WTS (Western Technology Services) at 519-661-3800. You will need to provide your Western User ID and Employee ID number to confirm your identity. 

Contact Instructor Support for further troubleshooting or if you require us to provide you with your Employee ID number. 

As an instructor, you have access to resources with Western Libraries, however many of our students do not have access. Only admitted students to the University with a Western User ID are granted access. Most Western Continuing Studies students do not have a Western User ID therefore we do not recommend using Western Libraries or linking students to Western Libraries.